Heratio Help Center article. Category: Compliance.

Audit Trail

User Guide

Track all changes made to records in your archive, including who made changes and when.


Overview

AUDITTRAILWHOWHATWHENWHEREUserActionDate/TimeRecordNameTakenStampAffected

What Gets Tracked

TRACKEDACTIONS➕CREATE-Newrecordsadded✏️UPDATE-Changestoexistingrecords🗑️DELETE-Recordsremoved👁️VIEW-Recordsaccessed(ifenabled)📤EXPORT-Dataexported🔐LOGIN-Usersign-ins📋PUBLISH-Recordsmadepublic

How to Access

MainMenuAdminAHGSettingsAuditTrailRecentActivity(latestchanges)SearchHistory(findspecific)ExportLogs(downloadreport)

Viewing Recent Activity

Step 1: Open Audit Trail

Go to Admin → AHG Settings → Audit Trail

Step 2: Browse Changes

You'll see a list of recent changes:

Date/TimeUserActionRecord10Jan14:32J.SmithUpdatedBox15/310Jan14:28M.JonesCreatedPhoto-202410Jan14:15A.BrownPublishedSeriesA10Jan13:45J.SmithDeletedDuplicate

Searching the Audit Trail

Filter Options

SEARCHFILTERSByUser:[SelectUser]ByAction:[AllActions]•Create•Update•Delete•ViewDateRange:[From:________][To:________]RecordType:[AllTypes][Search]

Viewing Change Details

Click on any audit entry to see full details:

CHANGEDETAILSRecord:MeetingMinutes1985-1990Action:UpdatedUser:JaneSmith(j.smith@archive.org)Date:10January2026,14:32:15IPAddress:192.168.1.45FieldsChanged:Title:"Minutes1985-90""MeetingMinutes1985-90"Scope:Added250charactersDate:"1985""1985-1990"

Exporting Audit Logs

Step 1: Set Filters

Choose the date range and filters for your export

Step 2: Click Export

Select your format:

  • CSV - For spreadsheets
  • PDF - For reports

Step 3: Download

The file will download to your computer


Common Uses

USEAUDITTRAILTO:🔍Findwhochangedarecord📅Seewhatwasmodifiedonaspecificdate👤Reviewauser'sactivity📊Generatecompliancereports🔄Trackrecordhistory🔐Monitorsecurityevents📋Supportauditsandinspections

Tips

✓DO✗DON'TChecklogsregularlyIgnoreunusualactivityExportlogsforcomplianceDeleteaudithistoryUsefilterstonarrowsearchSearchwithoutfiltersReviewbeforemajorchangesMakechangesblindly

Need Help?

Contact your system administrator if you experience issues.


Part of the Heratio AHG Framework

Audit Trail

User Guide

Track all changes made to records in your archive, including who made changes and when.


Overview

AUDITTRAILWHOWHATWHENWHEREUserActionDate/TimeRecordNameTakenStampAffected

What Gets Tracked

TRACKEDACTIONS➕CREATE-Newrecordsadded✏️UPDATE-Changestoexistingrecords🗑️DELETE-Recordsremoved👁️VIEW-Recordsaccessed(ifenabled)📤EXPORT-Dataexported🔐LOGIN-Usersign-ins📋PUBLISH-Recordsmadepublic

How to Access

MainMenuAdminAHGSettingsAuditTrailRecentActivity(latestchanges)SearchHistory(findspecific)ExportLogs(downloadreport)

Viewing Recent Activity

Step 1: Open Audit Trail

Go to Admin → AHG Settings → Audit Trail

Step 2: Browse Changes

You'll see a list of recent changes:

Date/TimeUserActionRecord10Jan14:32J.SmithUpdatedBox15/310Jan14:28M.JonesCreatedPhoto-202410Jan14:15A.BrownPublishedSeriesA10Jan13:45J.SmithDeletedDuplicate

Searching the Audit Trail

Filter Options

SEARCHFILTERSByUser:[SelectUser]ByAction:[AllActions]DateRange:[From:________][To:________]RecordType:[AllTypes][Search]

Viewing Change Details

Click on any audit entry to see full details:

CHANGEDETAILSRecord:MeetingMinutes1985-1990Action:UpdatedUser:JaneSmith(j.smith@archive.org)Date:10January2026,14:32:15FieldsChanged:Title:"Minutes1985-90""MeetingMinutes1985-90"Scope:Added250charactersDate:"1985""1985-1990"

Exporting Audit Logs

  1. Set your date range and filters
  2. Click Export
  3. Choose format: CSV or PDF
  4. File downloads to your computer

Common Uses

🔍Findwhochangedarecord📅Seewhatwasmodifiedonaspecificdate👤Reviewauser'sactivity📊Generatecompliancereports🔐Monitorsecurityevents

Need Help?

Contact your system administrator if you experience issues.


Part of the Heratio AHG Framework