Heratio Help Center article. Category: Labels & Forms.
Label Printing
User Guide
Generate and print customizable labels with barcodes and QR codes for archival records, library items, museum objects, and gallery artworks.
Overview
Supported GLAM Sectors
The Label Generator automatically detects your record type and provides sector-appropriate identifiers:
Sector Detection
| Item | Description |
|---|---|
| ARCHIVE | Archival records with identifiers |
| LIBRARY | Books/serials with ISBN, ISSN, Call Number |
| MUSEUM | Objects with accession/object numbers |
| GALLERY | Artworks with identifiers |
How to Access
From a Record
- Navigate to any record in the system
- Access the label generator via URL:
/label/[record-slug]
Label Components
What's Included on a Label
Label Components
| Item | Description |
|---|---|
| TITLE | Record title (toggleable) |
| REPOSITORY | Institution name (toggleable) |
| LINEAR BARCODE | Code 128 barcode (toggleable) |
| QR CODE | Links to record URL (toggleable) |
Barcode Sources
Select which identifier to encode in the barcode:
Archive Records
| Source | Description |
|---|---|
| Identifier | Primary reference code |
| Title | Record title (fallback) |
Library Items
| Source | Description |
|---|---|
| ISBN | International Standard Book Number |
| ISSN | International Standard Serial Number |
| LCCN | Library of Congress Control Number |
| OpenLibrary ID | OpenLibrary identifier |
| Barcode | Library barcode number |
| Call Number | Shelf location code |
Museum Objects
| Source | Description |
|---|---|
| Accession Number | Museum accession number |
| Object Number | Catalogue object number |
Step-by-Step: Printing a Label
Step 1: Open the Label Generator
Navigate to /label/[record-slug] where [record-slug] is the URL slug of your record.
Step 2: Select Barcode Source
Choose which identifier to encode:
- BARCODE SOURCE
- [Select Source v]
-
- ISBN: 978-0-12345-678-9
-
- Call Number: QA76.73.P98
-
- Identifier: LIB-2024-001
-
- Title: Introduction to Programming
Step 3: Configure Label Size
Label Size
| Item | Description |
|---|---|
| Small (50mm) | Compact labels for small items |
| Medium (75mm) | Standard labels (default) |
| Large (100mm) | Large labels for boxes/folders |
Step 4: Toggle Display Options
- DISPLAY OPTIONS
- Linear Barcode Show Code 128 barcode
- QR Code Show QR code linking to record
- Title Include record title
- Repository Include institution name
Step 5: Preview and Print
Output Options
Print Label
Click Print Label to open the browser print dialog:
- Labels are optimized for print with hidden navigation elements
- Works with standard label printers and sheet printers
Download PNG
Click Download PNG to save the label as an image file:
- Requires html2canvas library
- File named:
label-[record-slug].png
Label Sizes Reference
| Size | Width | Best For |
|---|---|---|
| Small | 50mm (200px) | Small items, folders, CDs |
| Medium | 75mm (300px) | Standard boxes, books |
| Large | 100mm (400px) | Large boxes, oversized items |
Barcode Types
Linear Barcode (Code 128)
|||||||||||||||||||||||||||||||
ADM-BOARD-1985-001
- Industry-standard barcode format
- Scannable with handheld barcode readers
- Encodes selected identifier
QR Code
-
## ## ##
-
##
-
## ## ##
-
## ## ##
-
Contains URL link to the record
-
Scannable with smartphones
-
Provides quick access to full record details
Sector-Specific Behavior
Library Items
When a record has library metadata (ISBN, ISSN, etc.), the system:
- Auto-detects as "Library Item"
- Prioritizes ISBN as default barcode source
- Shows all available library identifiers
Museum Objects
When a record has museum metadata, the system:
- Auto-detects as "Museum Object"
- Prioritizes Accession Number as default barcode source
- Shows object numbers and accession data
Archive Records
Default behavior for standard archival descriptions:
- Uses Identifier as primary barcode source
- Falls back to Title if no identifier exists
Common Uses
Use Label Generator For:
| Item | Description |
|---|---|
| Box Labels | Identify storage containers |
| Folder Labels | Mark individual folders |
| Spine Labels | Library book spines |
| Item Tags | Attach to physical objects |
| Location Labels | Mark shelving locations |
| Asset Tags | Track digital media carriers |
Tips for Best Results
Troubleshooting
| Issue | Solution |
|---|---|
| Barcode not scanning | Ensure adequate print resolution and contrast |
| QR code not working | Verify record URL is accessible |
| Download not working | Browser may need html2canvas library loaded |
| Wrong identifier shown | Select correct source from dropdown |
| Label too large/small | Adjust label size setting |
Print Settings Recommendations
Desktop Printers
- Paper size: A4 or Letter
- Quality: High or Best
- Margins: Minimum
Label Printers
- Compatible with Dymo, Brother, Zebra
- Select appropriate label size
- Enable cut after print if available
Need Help?
Contact your system administrator if you experience issues with label generation or printing.
Part of the Heratio AHG Framework