Heratio Help Center article. Category: Viewers & Media.
PDF Merge Tool
User Guide
Combine multiple images (TIFF, JPEG, PNG) into a single PDF document for archival records.
When to Use
Use the PDF Merge tool when you need to:
- Combine scanned pages into a single document
- Create a PDF from multiple photographs
- Merge TIFF preservation scans into one file
- Attach a multi-page PDF to an archival record
How to Access
From the menu:
- Go to GLAM/DAM → Tools → TIFF to PDF Merge
From a record:
- View an archival description
- Click More → Merge Images to PDF
Step-by-Step Guide
Step 1: Upload Your Files
- Drag and drop files onto the upload area, or
- Click Browse to select files from your computer
Supported formats: TIFF, TIF, JPEG, JPG, PNG, BMP, GIF
You can upload up to 100 files at once
Step 2: Arrange Page Order
Once uploaded, you'll see thumbnails of each image.
- Drag and drop thumbnails to rearrange the page order
- The left-to-right order becomes the page order in the final PDF
- Click the × on a thumbnail to remove it
Step 3: Choose Settings
| Setting | Options | Recommended |
|---|---|---|
| PDF Standard | PDF, PDF/A-1b, PDF/A-2b, PDF/A-3b | PDF/A-2b for archives |
| Quality | 1-100 | 85 (good balance) |
| Resolution | 150-600 DPI | 300 DPI for documents |
PDF/A formats are designed for long-term archival preservation
Step 4: Link to a Record (Optional)
To attach the PDF to an archival description:
- Click Select Record
- Search for the record by title or reference code
- Click on the record to select it
The PDF will be uploaded as a digital object when processing completes.
Step 5: Create the PDF
- Enter a name for your PDF (e.g., "Meeting Minutes 1985")
- Click Create PDF
- You'll see a confirmation message
Step 6: Monitor Progress
The merge runs in the background. Check progress:
- Watch the progress bar on screen, or
- Go to Admin → Jobs to see all running jobs
| Status | Meaning |
|---|---|
| 🟡 Pending | Waiting to start |
| 🔵 Processing | Currently merging |
| 🟢 Completed | Ready to download |
| 🔴 Failed | Error occurred |
Step 7: Download Your PDF
When complete:
- Click Download PDF from the success message, or
- Find the PDF attached to your selected record, or
- Go to Admin → Jobs → click on your job → Download
Tips
- Use high-resolution scans (300+ DPI) for text documents
- TIFF format preserves the best quality
- Give your PDF a descriptive name with dates or reference numbers
- For 50+ images, the process may take several minutes - you can close the browser and check back later
Troubleshooting
| Problem | Solution |
|---|---|
| Upload fails | Check file size (max 500MB per file) |
| Wrong page order | Re-upload and arrange before creating |
| Job stuck on "Processing" | Wait 15 minutes, then contact admin |
| PDF looks blurry | Use higher quality setting (90+) |
Need Help?
Contact your system administrator if you experience issues.
Part of the Heratio AHG Framework
PDF Merge Tool
User Guide
Combine multiple images (TIFF, JPEG, PNG) into a single PDF document for archival records.
When to Use
Use the PDF Merge tool when you need to:
- Combine scanned pages into a single document
- Create a PDF from multiple photographs
- Merge TIFF preservation scans into one file
- Attach a multi-page PDF to an archival record
How to Access
From the menu:
- Go to GLAM/DAM → Tools → TIFF to PDF Merge
From a record:
- View an archival description
- Click More → Merge Images to PDF
Step-by-Step Guide
Step 1: Upload Your Files
- Drag and drop files onto the upload area, or
- Click Browse to select files from your computer
Supported formats: TIFF, TIF, JPEG, JPG, PNG, BMP, GIF
You can upload up to 100 files at once
Step 2: Arrange Page Order
Once uploaded, you'll see thumbnails of each image.
- Drag and drop thumbnails to rearrange the page order
- The left-to-right order becomes the page order in the final PDF
- Click the × on a thumbnail to remove it
Step 3: Choose Settings
| Setting | Options | Recommended |
|---|---|---|
| PDF Standard | PDF, PDF/A-1b, PDF/A-2b, PDF/A-3b | PDF/A-2b for archives |
| Quality | 1-100 | 85 (good balance) |
| Resolution | 150-600 DPI | 300 DPI for documents |
PDF/A formats are designed for long-term archival preservation
Step 4: Link to a Record (Optional)
To attach the PDF to an archival description:
- Click Select Record
- Search for the record by title or reference code
- Click on the record to select it
The PDF will be uploaded as a digital object when processing completes.
Step 5: Create the PDF
- Enter a name for your PDF (e.g., "Meeting Minutes 1985")
- Click Create PDF
- You'll see a confirmation message
Step 6: Monitor Progress
The merge runs in the background. Check progress:
- Watch the progress bar on screen, or
- Go to Admin → Jobs to see all running jobs
| Status | Meaning |
|---|---|
| 🟡 Pending | Waiting to start |
| 🔵 Processing | Currently merging |
| 🟢 Completed | Ready to download |
| 🔴 Failed | Error occurred |
Step 7: Download Your PDF
When complete:
- Click Download PDF from the success message, or
- Find the PDF attached to your selected record, or
- Go to Admin → Jobs → click on your job → Download
Tips
- Use high-resolution scans (300+ DPI) for text documents
- TIFF format preserves the best quality
- Give your PDF a descriptive name with dates or reference numbers
- For 50+ images, the process may take several minutes - you can close the browser and check back later
Troubleshooting
| Problem | Solution |
|---|---|
| Upload fails | Check file size (max 500MB per file) |
| Wrong page order | Re-upload and arrange before creating |
| Job stuck on "Processing" | Wait 15 minutes, then contact admin |
| PDF looks blurry | Use higher quality setting (90+) |
Need Help?
Contact your system administrator if you experience issues.
Part of the Heratio AHG Framework
PDF Merge Tool
User Guide
Combine multiple images (TIFF, JPEG, PNG) into a single PDF document for archival records.
Workflow Overview
When to Use
How to Access
Step-by-Step Process
Step 1: Upload Files
Step 2: Arrange Page Order
Step 3: Choose Settings
Step 4: Link to Record (Optional)
Step 5: Create and Monitor
Job Status Guide
Tips for Best Results
Troubleshooting
Need Help?
Contact your system administrator if you experience issues.
Part of the Heratio AHG Framework
PDF Merge Tool
User Guide
Combine multiple images (TIFF, JPEG, PNG) into a single PDF document for archival records.
Workflow Overview
When to Use
How to Access
Step-by-Step Process
Step 1: Upload Files
Step 2: Arrange Page Order
Step 3: Choose Settings
Step 4: Link to Record (Optional)
Step 5: Create and Monitor
Job Status Guide
Tips for Best Results
Troubleshooting
Need Help?
Contact your system administrator if you experience issues.
Part of the Heratio AHG Framework